ILM 214 Briefing the Work Team Level 2 Assignment Sample UK
The ILM214 Briefing the Work Team course is an excellent choice for those who want to increase their professional capacity. Focused on building understanding and skills with practical applications and examples, this course will provide participants with the opportunity to develop the knowledge, skills, and behaviours needed to successfully lead and manage a team.
From developing strategies to optimize team performance, to encouraging group participation in discussion and problem-solving activities, this course provides a safe space for learners to explore how they can act as effective leaders in their own workspaces. With reflective opportunities to develop actionable plans based on best practice, this course provides exceptional value for those seeking new ideas and approaches to supporting workplace teams.
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In this section, let’s dive into the tasks associated with your project. These include:
ILM 214 Task 1: Understand how to plan for a team briefing.
Planning a team briefing requires you to consider the goals of creating a successful and informative meeting. This means taking into account the target audience, preparing a presentation that is clear and concise, and knowing what elements should be included in the discussion. Additionally, it’s important to provide structure by setting aside enough time for individual members to contribute their ideas or questions. Planning ahead of time will help ensure that the team is well-prepared for the briefing, can effectively cover all the topics or points discussed, and remain focused on achieving its aims.
AC 1.1 State the aim(s) of the team briefing.
The aim of the team briefing is to provide a comprehensive overview of the upcoming project, allowing each member to understand and visualize what their role and responsibilities are, as well as the overall objectives of the team. It is an opportunity to foster collaboration, cooperation, and understanding amongst team members, reduce potential obstacles both individually and collectively that could impede progress, assess risk management strategies and evaluate how each person’s work contributes to achieving the end goal.
Furthermore, it will give individuals a chance to voice any questions and or concerns they may have. The team briefing aims to create achievement-oriented teams that can tackle even the most difficult tasks with enthusiasm.
AC 1.2 Anticipate the needs/expectations of the team prior to the briefing.
Before heading into any team briefing, it is essential to take the time to gain an understanding of the distinct needs and expectations of each individual or group who will be in attendance. Taking this step can help ensure that everyone’s individual needs will be accurately and effectively addressed during the briefing, thus fostering productive collaboration.
Making the effort to truly empathize with other people’s perspectives before heading into a team meeting has been shown to increase morale and camaraderie, helping create a more cohesive working environment. By anticipating the needs and expectations of all those involved ahead of time and properly preparing for them, you as a leader can set your team up for success both during and after your briefing.
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AC 1.3 Define the objectives of the team briefing its structure and content.
Team briefings are an important part of any successful organisation. By establishing objectives, structure, and content, team members can be encouraged to share information more effectively and efficiently. Objectives for a team briefing should be based on sharing knowledge in a meaningful way that is tailored to the individual group.
Structure and content should involve a rise and fall in complexity as appropriate – pushing the team to learn but ensuring that their success rate does not diminish due to confusion or unachievable goals. This can be effective for both short-term briefings as well as longer team projects where objectives need to be frequently reassessed in order to move forward toward completion.
Recognizing the importance of team briefing objectives, structure, and content, will help ensure that tasks are completed in an effective manner while also allowing teams to understand how they are working together towards greater results.
ILM 214 Task 2: Be able to deliver a team briefing.
Delivering a team briefing can be an effective way to keep your team informed and productive. It is important to set clear expectations and to provide instruction while also keeping the team motivated. Preparing beforehand is essential, as it can help ensure that you cover all the necessary points during your briefing.
AC 2.1 Prepare the location for the team brief ensuring relevant equipment is sourced.
Prior to the team brief, it is essential to ensure that the location is prepared and all necessary equipment is sourced. Taking into account any relevant safety considerations, furniture should be set up in an appropriate layout for the group size, with materials or resources such as whiteboards, laptops, or flip chart pads available if required. By doing this in advance all staff attending will arrive ready to focus on the briefing, providing a more efficient start than having to spend time addressing logistical issues upon arrival.
AC 2.2 Communicate the location and any relevant information to the team prior to the briefing.
Prior to the briefing, it is vital that each team member has the right information on the meeting location. To ensure that everyone is aware of the details and can arrive on time, make sure they receive all relevant information, such as address and contact numbers. If it’s a remote meeting, be sure to include any technological requirements. As an organized team leader, you will make sure everyone has the information they need ahead of time for an efficient and effective start.
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AC 2.3 Conduct a team briefing effectively responding to any inquiries during/after the team briefing.
When conducting a team briefing, it is important to provide clear instructions and answer any questions that the audience may have. After providing essential information about the task at hand, it is beneficial for the leader to leave some room for inquiries so everyone can better understand what is expected of them.
A successful team briefing will include an exchange of ideas and perspectives from all members, so feel free to encourage open dialogue. At the end of the briefing, make sure all team members feel heard and confident about completing their tasks moving forward. Additionally, anticipating follow-up questions and having responses prepared ahead of time can help ensure a smooth conclusion to the meeting.
AC 2.4 Outline how to ensure the team’s understanding of the team brief.
Developing an effective team brief is essential to ensure everyone understands their role in the project. One good way to do this is to set aside time for a group meeting where everyone can come together and be presented with the team brief. This will provide an opportunity for each team member to ask questions or voice any concerns they have about the project, allowing them to gain a full understanding of their mission and expectations.
If time or resources don’t permit a meeting, then managers should use other communication channels such as email or video conferencing software to send out the team brief, followed by follow-up messages to make sure all points are understood. Additionally, someone should be assigned as the point of contact for answering any further questions that arise during the course of the project.
Ultimately, taking these steps will help ensure everyone involved has a clear understanding of their roles in relation to the team brief.
ILM 214 Task 3: Be able to report back on a team briefing.
It was a pleasure to attend the team briefing. I was very appreciative of the efforts taken to ensure that everyone had the opportunity to share their opinions and give recommendations. Upon conclusion of the briefing, I am confident that all team members have gained a clear and comprehensive understanding of our current project, as well as its objectives and goals for the future. Through ample research, coupled with efficient use of time, I am certain we will be able to work together and create the best possible outcomes.
AC 3.1 State how outcomes of the briefing can be reported back to management.
Reporting back to management on the outcomes of the briefing should involve clearly delivering important takeaways and ensuring that conclusions are easily understood. It is critical to provide accurate information from the briefing, as well as factors that were considered during the review of desired results. Additionally, adequate time for questions or clarification should be allowed so that all parties are satisfied with the end product.
By utilizing direct communication and clarity throughout the conversation, we can ensure effectiveness when relaying the outcomes of the briefing back to management. With effective reporting and complete understanding, optimal decisions can then be made moving forward.
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