CMI Unit 516 Planning, Procuring, and Managing Resources Assignment : Strategies for Effective and Efficient Organisational Performance

University Bangor University (BU)
Subject CMI Unit 516 Planning Procuring and Managing Resources

UNIT CMI 516

Introducing Assessment Brief CMI 516

Inadequate resourcing can impact on the ability to achieve objectives; whilst being over resourced has financial implications.

Assessment brief CMI 516 has been designed to enable managers to understand and respond to the challenge of managing and monitoring resources.  Learners will understand the importance of effective and efficient resource use, identify and plan resource requirements and know how to procure resources in line with regulatory requirements

Assessment Tasks And WORD COUNT

Assessment brief 516 features the following assessment tasks. Further detail is provided against each assessment task within the brief.

Assessment Task Learning outcomes covered by assessment method Assessment criteria Guideline word count
1 Write an account on the importance of effective and efficient resource use in organisations LO1 Understand the importance of effective and efficient resource use in organisations 1.1 Analyse the importance of effective and efficient resource use in organisations Approx. 700 words
1.2 Examine processes for effective and efficient resource use in organisations
2 Write a report entitled:

Planning resource needs to meet organisational objectives

LO2 Know how to plan resources to meet organisational objectives 2.1 Assess factors which impact on resource planning to meet organisational objectives Approx. 1650 words
2.2 Examine approaches for determining a change to resourcing
2.3 Discuss sources of data and information used to plan resource requirements
2.4 Evaluate options for the supply of resources to meet organisational objectives
3a Write an account on the principles of procuring resources LO3 Know how to procure resources 3.1 Analyse principles which underpin effective procurement

 

Approx. 700 words
3.2 Analyse the stages of a procurement process
3b Write a proposal for the procurement of an item of equipment, consumables or a business service 3.3 Develop criteria for resource specifications Approx. 700 words
3.4 Analyse methods for selecting suppliers
4 Write a proposal on how to predict and monitor resource use in an organisation LO4 Know how to monitor resource use in organisations 4.1 Analyse strategies used to predict and manage disruption in resource supply Approx. 1100 words
4.2 Analyse methods to record, monitor and report on resource use
4.3 Recommend approaches to improve resource use in organisations

 

The following are excluded from inclusion in word count, if used and not required by the assessment brief an introduction to a job role, organisation or department, index or contents pages, headings and sub headings, diagrams, charts and graphs, reference list or bibliography, reflective statement drawn from undertaking the assignment and how this has impacted on the learner’s work.

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The Importance of Effective and Efficient Resource Use in Organisations

Effective and efficient resource use supports organisations to achieve their goals, however processes need to be in place to ensure the resources selected are not only fit for purpose, but also provide the best value for money

Task 1

Write an account on the importance of effective and efficient resource use in organisations.

Using examples, the account must:

a) Analyse the importance of effective and efficient resource use in organisations (AC1.1)

b) Examine processes for effective and efficient resource use in organisations (AC1.2)

Guidance for completion of Task 1
  • The account should include sub headings.  You may choose to include tables and diagrams (as appropriate) to support your discussion.
  • Your discussion needs to clearly state what resources you are referring to, and not simply refer to them as ‘resources’.
  • You are encouraged to base your response on your own experience of planning, procuring and managing resources in organisations or use good practice examples from an organisation you know well or have researched.
  • You may include reference to relevant theoretical principles/models/frameworks as appropriate.
  • Refer to the indicative content for each assessment criteria (AC) outlined in the unit specification.

planning resources to meet organisational objectives’

Planning is an essential activity to ensure adequate and appropriate resources are in place to meet set organisational objectives and needs. Resources can include but are not limited to people, time, money, physical assets, materials, data and information.

SCENARIO A

You manage a customer services department in a medium sized organisation.  The department consists of full time and part time staff with different working patterns. The team interacts with customers in three ways – digital, face to face and via the telephone.

Following a successful year that has seen a significant growth in sales, the organisation has ambitious plans to
re-locate to larger premises in a new business park (40 miles away from its current location).

A number of staff within your department have chosen not to relocate with the organisation so there will be vacancies within your team.

You have been asked to project manage the move for your team whilst ensuring it continues to meet targets and maintain service levels. 

To do this, you will be planning the resource needs for your department and will need to review:

  • Current and anticipated human resource requirements (including skills and competencies) prior to and following the move
  • Infrastructure requirements (e.g. ICT systems, communications etc)
  • Tools, equipment and consumables

You are committed to ensuring that you meet the organisational target to have the team fully operational within three months of the move.   

Task 2

Basing your response on Scenario A, your own experience of planning resources to meet organisational objectives or using well chosen examples from an organisation you know well or have researched:

Write a report entitled ‘Planning resource needs to meet organisational objectives’.

Using examples, the report must:

a) Assess factors which impact on resource planning to meet organisational objectives (AC2.1)

b) Examine approaches for determining a change to resourcing (AC2.2)

c) Discuss THREE (3) sources of data and information which may be used to plan resource requirements (AC2.3)

d) Evaluate THREE (3) options for the supply of resources to meet organisational objectives (AC2.4)

Guidance for completion of Task 2
  • You may base your response on Scenario A above, your own experience of planning resources to meeting organisational objectives or the use of good practice examples from an organisation you know well or have researched.
  • The report should include sub headings.  You may choose to include tables and diagrams (as appropriate) to support your discussion.
  • Your discussion needs to clearly state what resources you are referring to, and not simply refer to them as ‘resources’.
  • You may include reference to relevant theoretical principles/models/frameworks as appropriate.
  • Refer to the indicative content for each assessment criteria (AC) outlined in the unit specification.

Procuring Resources

The procurement of the right resources to meet business needs requires time, diligence, governance and planning.  When this process is effectively managed, business outputs and outcomes can be optimised.

In some organisations the words ‘procurement’ and ‘purchasing’ are used interchangeably. In other organisations these can be two very different business processes or business cycles.

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Task 3a

You are required to write an account on the principles of procuring resources.

Using examples, the account must:

a) Analyse the principles which underpin effective procurement (AC3.1)

b) Analyse the stages of a procurement process (AC3.2)

Guidance for completion of Task 3a
  • You may choose to base your response on Scenario A shown on page 4, your own experience of procuring resources or using well chosen examples from an organisation you know well or have researched.
  • The account should include sub headings.  You may choose to include tables and diagrams (as appropriate) to support your discussion.
  • You may include reference to relevant theoretical principles/models/frameworks as appropriate.
  • Refer to the indicative content for each assessment criteria (AC) outlined in the unit specification.

SCENARIO B

Following the customer service department’s move to new premises, you have reviewed resources and identified the need for the following requirements:

  • Three full-time customer service staff, to be contracted for a three month period from a recruitment agency
  • Staff uniforms for the customer service team which will carry the organisation’s branding
  • Electronic note books for customer facing staff
  • External staff training to ensure all customer service staff understand the requirements of the General Data Protection Regulations (GDPR) (2018) (add or other relevant data legislation)

A high volume laser printer that can be used as a printer, scanner and photocopier by the department

Task 3b

Basing your response on Scenario B, your own experience of planning resources to meet organisational objectives or using well chosen examples from an organisation you know well or have researched:

You are required to write a proposal for procuring resources to meet an identified need (i.e equipment, consumables or a business service).  The proposal will be presented to the senior management team.

The proposal must:

a) Develop criteria for resource specifications (AC3.3)

b) Using examples, analyse TWO (2) methods which may be used to select suppliers (AC3.4)

Guidance for completion of Task 3b
  • Choose the basis of the proposal; this may be based on the procurement of TWO of the resource needs specified in Scenario B or resource needs for an organisation you know well or have researched.
  • The proposal should include sub headings.  You may choose to include tables and diagrams (as appropriate) to support your discussion.
  • For AC3.3 you must clearly state the resource (i.e. equipment, consumables or a business service) in your specification.
  • You may use good practice examples from an organisation you know well or have researched.
  • You may include reference to relevant theoretical principles/models/frameworks as appropriate.
  • Refer to the indicative content for each assessment criteria (AC) outlined in the unit specification.

Monitoring Resource Use in Organisations

It is essential to monitor resource needs and usage in organisations. This could be at an organisational, business unit, departmental or project level. How resource usage is recorded, monitored, controlled and reported may vary across an organisation however the aims remain constant, to ensure resource use is effective and provides good value for money.

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Task 4

You are required to write a proposal on how to predict and monitor resource use in an organisation.  The proposal will be presented to the senior management team.

Using examples, the proposal must:

a) Analyse TWO (2) strategies used to predict and manage disruption in resource supply (AC4.1)

b) Analyse methods to record, monitor and report on resource use (AC4.2)

c) Recommend approaches to improve resource use in organisations, including examples (AC4.3)

Guidance for completion of Task 4
  • You may base your response on Scenario B or using well chosen examples of managing resources in an organisation you know well or have researched.
  • Within the proposal you should include sub headings.  You may choose to include tables and diagrams (as appropriate) to support your discussion.
  • Your discussion needs to clearly state what resources you are referring to, and not simply refer to them as ‘resources’.
  • You may include reference to relevant theoretical principles/models/frameworks as appropriate
  • Refer to the indicative content for each assessment criteria (AC) outlined in the unit specification.

Assessment Guidance

Refer Pass
  • The submission is incomplete
  • Tasks are incomplete
  • Not all assessment criteria have been met
  • No examples are used or the examples given do not match the requirements of the assessment criteria
  • Evidence is
  • Unclear
  • Technically incorrect or inaccurate
  • Biased
  • Unprofessional language
  • Poorly structured and presented
  • Ideas are under-developed
  • Lacks sufficient detail to show understanding of the topic
  • The application of different perspectives, approaches or schools of thought is unclear or inappropriate
  • Little or no evaluation of evidence has taken place
  • The ability to make judgments and solve complex problems has not been evidenced
  • Evidence is not directly attributable to the learner
  • External sources of information are not acknowledged
  • Work based evidence or artefacts (e.g. planning documents or presentation slides) do not meet the requirements of the assessment criteria and are not current (within 5 years)
  • All tasks have been completed
  • All assessment criteria have been met
  • Examples given are well chosen and match the requirements of the assessment criteria
  • Evidence is
  • Well written and presented
  • Contains a breadth of examples
  • Accurate
  • Current (e.g. use of up to date legislation)
  • Authentic
  • Inclusive
  • CoherentCredible
  • Technically correct
  • Evidence shows understanding and application of different perspectives, approaches or schools of thought and the reasoning behind them.
  • Evidence shows the learners ability to evaluate evidence and solve problems to achieve set outcomes.
  • Evidence used from external sources has been correctly referenced
  • Evidence is directly attributable to the learner
  • Work based evidence or artefacts (e.g. planning documents or presentation slides) match the requirements of the assessment criteria and are current (within 5 years)

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