3CO04 Explain the purpose and key content of a job description and person specification: Foundation Certificate in People Practice Assignment, NU, UK

Task one – written advice (recruitment and selection)

▪ You feel you can contribute and offer advice in relation to different stages of the employee lifecycle. You decide to explain the stages of the employee lifecycle and how a people practitioner could contribute to each stage. (AC1.1)

As Clean Quarter Ltd does not yet have any employees, you decide first to advise Jaspreet and Caroline on how to recruit and select their new employees. You have ascertained that, initially, they will employ three sales assistants.

▪ Explain the purpose and key content of a job description and person specification. Explain how job analysis can be used to decide on the content of these documents. (AC 1.2)
▪ Explain two different recruitment methods that Jaspreet and Caroline could use for the sales assistant vacancies and why the two methods are appropriate for the role. (AC 1.3)
▪ Explain factors to consider when deciding on the content of copy used in the recruitment methods you have explained above. You could consider factors such as budget, balance between providing an accurate and positive image, space available, corporate image. (AC 1.4)
▪ Explain two different selection methods that Jaspreet and Caroline could use for the sales assistant vacancies and why the two methods are appropriate for the role. (AC 2.1)
▪ Explain what selection records Clean Quarter Ltd should retain and why they should retain these records. (AC 2.4)

Task two – simulated interview

To support Jaspreet and Caroline, and develop your own knowledge and skills, you:
▪ Devise selection criteria for the post of Sales Assistant using the job description already written (Appendix A). Use the selection shortlisting matrix (Appendix B) to shortlist applications against the selection criteria to determine candidates to be interviewed . Your assessor will provide you with completed, sample application forms. (AC 2.2)

 There is no requirement to include evidence of the use of references to wider reading to achieve a high pass for AC2.2.

▪ Interview one applicant and decide whether they meet the criteria for the post. The interview is a one-to-one interview. The interview could be conducted face-to-face or by web conferencing. (AC 2.3) There is no requirement to include evidence of the use of references to wider reading to achieve a high pass for AC2.3.